Terms of Service

Last updated: 25 April 2026

Please read these Terms of Service ("Terms") carefully before downloading, installing, or using the Debrief desktop application ("Service"). By downloading, installing, or using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.

Nothing in these Terms affects your statutory rights as a consumer under applicable law.

1. Agreement formation

These Terms form a binding agreement between you and Debrief ("we", "us", "our"). Your agreement is formed, and becomes binding, when you download, install, or use the Service. By continuing to use the Service you confirm that you have read, understood, and accepted these Terms. If you are using the Service on behalf of an organisation, you represent that you have authority to bind that organisation to these Terms.

2. Eligibility

You must be at least 18 years old to use the Service. By using the Service, you represent that you meet this requirement. You must also have the legal authority to connect any accounts and access any data you use with the Service.

3. Licence

Subject to these Terms, Debrief grants you a limited, non-exclusive, non-transferable, revocable licence to install and use the Service on your personal devices for your personal and professional use.

You may not:

reverse-engineer, decompile, or disassemble the Service;
copy, distribute, sublicence, or resell the Service;
use the Service to build a competing product; or
misuse or exceed the scope of any integration permissions.

4. Your responsibility for data and legal compliance

You are solely responsible for all data accessed via the Service. This includes ensuring that you have the legal right to access, monitor, and process any data that you use with, or allow the Service to access.

Debrief does not verify whether you have rights to any data accessed through the Service. The Service relies entirely on your representations that your use is lawful. You must comply with all applicable laws, including employment law, data protection law, and any contractual obligations owed to third parties.

5. Data access and processing

The Service may access, read, analyse, and process data on your device, including local file contents, application activity, window and document metadata, and data from connected third-party accounts. This processing may be continuous or periodic, depending on your settings and the integrations you have enabled.

6. Integrations

First-party integrations

The Service includes integrations with third-party services such as GitHub and Google Docs. These integrations may involve granting the Service broad or ongoing access to your accounts. You are responsible for reviewing the permissions you grant and ensuring that access is appropriate. We have no responsibility for the availability, security, or functionality of any third-party service.

Your use of third-party services is subject to their own terms and privacy policies.

Marketplace integrations

The Service includes a plugin marketplace through which third-party plugins may be made available. These plugins are developed and provided by third parties; they are not Debrief products. Our review or listing of a plugin does not constitute endorsement, warranty, or any guarantee of quality or safety. We have no obligation to monitor marketplace plugins and may remove any plugin at any time, without notice and for any reason.

7. AI processing and outputs

The Service uses artificial intelligence systems, including third-party AI providers, to process your data and generate outputs such as summaries. These outputs are automated and probabilistic — they may be inaccurate, incomplete, or misleading. You should not rely on any AI-generated output for legal, financial, medical, or other professional decisions. We do not guarantee the accuracy, completeness, or fitness for purpose of any output.

We have no responsibility for outages, errors, or output quality arising from third-party AI providers.

8. Data use for improvement and model development

We may use data processed through the Service — including inputs, generated outputs, user edits, feedback, and associated metadata — to operate the Service, improve its performance, and develop and refine the models and features used within it. We may also use aggregated or de-identified data for analytics and product improvement. Data use practices may evolve, and any material changes will be reflected in updated Terms and/or our Privacy Policy.

9. Acceptable use

You must not use the Service in any way that:

involves unlawful monitoring of any person without their knowledge or consent;
accesses data that you do not have the right to access;
violates the rights of any third party; or
breaches any applicable law or regulation.

10. Fees and payment

Fees are payable in advance. Where a subscription renews automatically, we will make this clear at the point of purchase and, where required by applicable law, provide advance notice before each renewal.

If you are a UK consumer, you have the right to cancel your subscription within 14 days of purchase and receive a full refund. To exercise this right, contact us at hello@debrief.app. After 14 days, all payments are non-refundable, except where required by applicable law.

We may change our pricing by giving you at least 30 days' written notice. If you do not accept a price change, you may cancel your subscription before the new price takes effect and will not be charged at the new rate.

Failure to pay fees when due may result in suspension or termination of your access to the Service.

11. Service changes and availability

We may at any time modify or remove features and integrations. If we intend to permanently discontinue the Service in its entirety, we will give you at least 30 days' written notice and refund any fees paid in advance for the unused portion of your subscription period. We make no guarantee of uptime, availability, or continuity of any functionality.

Some features may be experimental or in an early stage of development. Such features may be changed or removed at any time. We accept no liability arising from your use of experimental features.

12. Suspension and termination

We may suspend or terminate your access to the Service at any time for breach of these Terms or where we consider there to be a material risk to us or other users. We may also terminate your subscription for convenience by giving you at least 30 days' written notice; in that case, we will refund any fees paid in advance for the unused portion of your subscription period. We have no obligation to give reasons for suspension or termination for breach or risk. Termination does not affect any rights or liabilities that have accrued before the date of termination.

On termination of your account, we will handle your data in accordance with our Privacy Policy.

13. Intellectual property

Debrief retains all intellectual property rights in the Service, including the software, systems, and underlying models. You retain ownership of your own data. We grant you a non-exclusive, royalty-free, perpetual, worldwide licence to use any summaries or other outputs generated by the Service for your own personal and professional purposes.

14. Data loss and processing disclaimer

We are not liable for any loss, corruption, deletion, or inaccurate processing of your data. You are responsible for maintaining your own backups of any data you consider important.

15. Account security

You are responsible for all activity that occurs under your account. You must keep your login credentials confidential and take reasonable steps to prevent unauthorised access.

16. Security disclaimer

We do not guarantee that the Service is secure, error-free, or free from vulnerabilities. You are responsible for securing your own systems and devices and protecting your credentials.

17. No professional advice

Nothing produced by the Service constitutes legal, financial, medical, or any other form of professional advice.

18. Disclaimers

The Service is provided "as is" and "as available". To the fullest extent permitted by applicable law, we disclaim all warranties, express or implied, including warranties of accuracy, availability, merchantability, and fitness for a particular purpose. These disclaimers apply to all AI outputs, integrations, and processing results.

Nothing in these Terms excludes or limits liability for: death or personal injury caused by negligence; fraud or fraudulent misrepresentation; or any other liability that cannot be excluded or limited under applicable law (including your statutory rights as a consumer).

19. Limitation of liability

To the fullest extent permitted by applicable law, we exclude all liability for:

indirect or consequential loss;
loss of profits or revenue;
loss of data; or
reputational harm.

Our total aggregate liability to you for any claims arising under or in connection with these Terms is capped at the greater of: (a) £100; or (b) the total fees you have paid to us in the 12 months preceding the event giving rise to the claim.

Nothing in this section limits or excludes our liability for: death or personal injury caused by negligence; fraud or fraudulent misrepresentation; or any liability that cannot be excluded or limited under applicable law.

20. Indemnity

You agree to indemnify and hold Debrief harmless from any claims, losses, damages, or costs (including reasonable legal fees) arising from your intentional or knowing: unlawful use of the Service; breach of third-party rights; or misuse of data or integrations.

21. Force majeure

We are not liable for any failure to perform our obligations under these Terms where that failure results from events outside our reasonable control, including infrastructure outages, third-party service disruptions, or other circumstances beyond our control.

22. Export control and sanctions

You must not use the Service in violation of any applicable export control laws or regulations, or from or on behalf of any restricted or sanctioned jurisdiction.

23. Assignment

We may assign or transfer our rights and obligations under these Terms at any time. You may not assign or transfer your rights or obligations under these Terms without our prior written consent.

24. Changes to these Terms

We may update these Terms from time to time. For changes that are purely administrative or that improve your position, updated Terms take effect when posted. For material changes that affect your rights or obligations under a paid subscription, we will give you at least 30 days' written notice. If you do not accept a material change, you may cancel your subscription before the change takes effect and will receive a pro-rata refund of any fees paid in advance for the unused period. Your continued use of the Service after a change takes effect constitutes acceptance of the updated Terms.

25. Entire agreement

These Terms constitute the entire agreement between you and Debrief with respect to the Service and supersede all prior agreements, representations, and understandings.

26. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions continue in full force and effect.

27. No waiver

Our failure to enforce any provision of these Terms does not constitute a waiver of our right to enforce it in the future.

28. Third-party rights

A person who is not a party to these Terms has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of these Terms.

29. Alternative dispute resolution

If you have a complaint that we have not been able to resolve to your satisfaction, you may wish to seek alternative dispute resolution (ADR). ADR is a process where an independent body considers the facts of a dispute and seeks to resolve it without the parties going to court. We are not obliged to participate in any ADR scheme, but you can find information about ADR options from the Chartered Trading Standards Institute at ctsi.org.uk. You also retain the right to bring a claim in court.

30. Governing law and jurisdiction

These Terms are governed by the laws of England and Wales. Any disputes arising under or in connection with these Terms are subject to the exclusive jurisdiction of the courts of England and Wales, subject to any rights you may have as a consumer to bring proceedings in the courts of the country where you are resident.

31. Notices

For the purposes of these Terms, "written notice" includes notice sent by email to the address associated with your account, or notice posted to our website or within the Service. Notice sent by email is deemed received at the time of transmission.

32. Contact

For questions or complaints, contact us at hello@debrief.app.